Need for a Strategic Plan.
Jupiter Bay began in 1982, its board members and property managers have been making decisions on a day-to-day basis addressing
the needs and concerns of the community as they became known. Rarely were these decisions considered within an overall framework
or strategy that assures consistency while targeting an overall preferred future state.
Consequently, in May 2016 the Board of Directors of the Jupiter Bay Condominium Association decided that
it was time to determine the type of future community that our diverse constituency would prefer, which should provide an
improved and more enjoyable lifestyle for the majority of its homeowners.
We began with the knowledge
of the type of community envisioned by the builders of Jupiter Bay and the current state that it has morphed into. We considered
the fact the Jupiter Bay satisfies three diverse requirements of its members – primary residence, second (vacation)
home, and rental investment opportunity, and that the needs of each of these groups is considerably different.
Strategic Planning Committee's Work
|Jupiter Bay began its strategic planning process
on May 6th, 2016, with the Board’s development of a Mission, Vision and set of Core Values. These plan components (shown in the adjacent column) comprise the core of its strategic plan. They guide the
development of long-term (strategic) and short-term (tactical) Plans that set the future (1 to 3 year) direction for the
Jupiter Bay Condominium Association.|
On May 13th, a Strategic Planning Committee was formed, under the leadership
of Daryl Kosloske, consisting of eight members: Tom Davis, Paul Thomas, Ray Larson, Paul Odegard, Josie Brown, Paul
St. Clair, Daryl Kosloske and Doug Strong.
The Committee began meeting on May 19, 2016, and their final meeting
was on September 8th. There was a total of 12 meetings, a minimum of 18 hours of meeting time, and many hours of individual
time doing "homework".
defined the Association’s Current State, Goals and Action Plans:
- Current State: They assessed Jupiter Bay’s Current
State/Condition by documenting Positives and Negatives within 4 areas: Capital Assets, People Assets, Financial Assets
and Governing Documents & Communication. (See adjacent column above.)
- Goals: Using the Current State data as input, the Committee
established 12 Goals to achieve the Board’s vision, which is “An Enhanced Lifestyle for Members of Jupiter
Bay”. These goals address the community’s negatives and accentuate the positives.
- Action Plans: 226 Action
Plans were initially brainstormed to meet the Goals. These were consolidated into 72 Short-term and 25 Long-term ones.
Committee’s work resulted in a draft Strategic Plan, which was presented to the Board for approval and later
reviewed with homeowners at a 1/10/17 Board Meeting.
Strategic Goals Supporting the Plan
STEP #3 - Once the Current Condition is known, you're ready
to identify Goals to achieve a more desirable future state:
facilities for gatherings, meetings, special-interest clubs & social activities.2. Separation of business
and recreational from residential areas.3. Attractive, well-maintained property with beautiful/consistent
4. Additional recreational and social opportunities and special
events/trips providing a resort-like experience.
5. Improved utilization of the skills and talents of the Association’s members.
6. Resolution of issues involving
parking, trucks, pets, security and staffing.
7. Excellent in performing day-to-day Association maintenance and repair activities.
8. Compensation/income for extra costs resulting from unit rentals (e.g., lease processing, parking permits,
9. Full funding
of reserves, and positive operating fund balances.
10. Reduction in the cost of various Association and member goods and services.
Governing Documents & Communication:
11. Updated Declaration and Bylaws that accurately reflect the current state of the
Community and properly protect its members.
12. Effective and responsive communication to and from the Jupiter Bay homeowners.
Strategic Planning Committee Appointment
|To address the Association’s need to define
a desired future state and overall roadmap to get there, the Board of Directors appointed an Advisory Committee to
assist the Board in establishing Strategic and Tactical plans for the Association. These plans were to define the
long-range and intermediate-range respectively direction for Jupiter Bay. They are important in enabling the Association
and Board to most effectively meet their responsibilities to the owners of Jupiter Bay. It is anticipated that these
- Facilitate our decision-making,
- Govern and guide our operations,
a framework or assuring proper prioritizing of competing projects,
- Influence budgets and the allocation of scarce resources,
- Set our direction, assuring a more desirable future state, and
- Benefit the overall best interests of a diverse JBCA community.
Mission - Vision - Values
STEP #1 - The Strategic Planning process begins with the establishment
of Mission, Vision and core Values:
Maintain and improve Jupiter Bay to the delight of its members while adhering
to the Association documents and Florida Condominium Statutes.
enhanced lifestyle for the members of Jupiter Bay.
Transparency — sharing information with no secrets
Member Involvement — encouraging member participation
Integrity — adhering to the highest ethical standards
Responsiveness — to the members of the Community
Communication — with all who have a vested interest in the Community
Innovation — by fostering creativity
Accountability — for our actions
Association's Current State / Condition
The Strategic Plan
STEP #4 - Once Goals are identified, you're ready
to establish Action Plans for achieving those Goals and complete the Strategic Plan.
The Strategic Planning Committee presented a draft Strategic Plan to the Jupiter Bay Condominium Association's Board
of Directors on September 8th, 2016. The Plan was reviewed with Jupiter Bay Owners at a January 30, 2017 Board
Meeting. It includes 72 short-term and 25 long-term Action Plans addressing 12 Strategic Goals.The following link provides a complete copy of the Strategic Plan:
Click here to download Strategic Plan