“Board of administration” or “board” means the
board of directors or other representative body which is responsible for administration of the association.
Per FL Statute 718.112(2)(a)1. “The board of administration shall be composed of five members,
unless the condominium has five or fewer units. The board shall consist of not fewer than three members in condominiums with
five or fewer units that are not-for-profit corporations. Unless otherwise provided in the bylaws, the members of the
board shall serve without compensation.”
Board Member Qualifications
association members are eligible to serve on the board of directors with few exceptions.
Per FL Statute 718.112(2)(d)2.,
In a residential condominium association of more than 10 units, the following individuals may not serve as members of the
board of directors:
1. Co-owners of a unit may not serve at the same time unless they own more than one
unit or unless there are not enough eligible candidates to fill the vacancies on the board;
2. A person who has been suspended or removed by the division;
3. A person who is delinquent in the payment of any monetary obligation due to the association;
4. A person who has been convicted of any felony in this state or in a United States
District or Territorial Court, or who has been convicted of any offense in another jurisdiction which would be considered
a felony if committed in this state, unless such felon’s civil rights have been restored for at least 5 years as of
the date such person seeks election to the board.
Board Member Certification
FL Statute 718.112(2)(d)4b, Within 90 days after being elected or appointed to the board, each newly elected or appointed
director shall certify in writing to the secretary of the association that he or she:
1. has read the association’s declaration of condominium, articles of incorporation, bylaws, and current
2. will work to uphold such documents and policies to the best of his or her ability;
3. will faithfully discharge his or her fiduciary responsibility to the association’s
In lieu of this written certification, within 90 days after being elected or appointed to the board, the newly
elected or appointed director may submit a certificate of having satisfactorily completed the educational curriculum administered
by a division-approved condominium education provider within 1 year before or 90 days after the date of election or appointment.
The written certification or educational certificate is valid and does not have to be resubmitted as long as the director
serves on the board without interruption. A director who fails to timely file the written certification or educational certificate
is suspended from service on the board until he or she complies with this sub-subparagraph.
The secretary shall cause the association
to retain a director’s written certification or educational certificate for inspection by the members for 5 years after
a director’s election or the duration of the director’s uninterrupted tenure, whichever is longer. Failure to
have such written certification or educational certificate on file does not affect the validity of any board action.
Major Board Member Activities
Regular Board Meetings (Agendas, Scripts & Minutes)
√ Annual Budget Preparation (Incl. Committee &
√ Monthly Financial Review/Reporting (Incl. Check Signing)
√ Annual Owners
Meeting (Correspondence, Presentations, Election and Organizational Meeting)
√ Newsletters & Special Announcements/Updates
Management of Construction Projects
√ Owner Correspondence & Follow up
Meetings/Interface (Incl. Insurance Review/Allocations)
√ Attorney Interface (Litigation, Contracts,
√ Auditor Interface (Records, Procedures, Fraud Inquiry)
Manager Performance Review and Staff Compensation
√ Regular (Weekly?) Property Manager Task Reviews
Inspections (Damage/Fault Assessments)
√ Decisions Regarding Priorities and Expenditures
Board Member Termination
Statute 718.111(12)(f), An outgoing board or committee member must relinquish all official records and property of the
association in his or her possession or under his or her control to the incoming board within 5 days after the election. The
division shall impose a civil penalty as set forth in s. 718.501(1)(d)6. against an outgoing board or committee member who
willfully and knowingly fails to relinquish such records and property.
Board Member Platform
As elected Association
officials, board members must be committed to:
to improve homeowner lifestyle with a more-responsive and owner-focused Board;
Eliminate frivolous lawsuits and other unnecessary and wasteful expenditures;
Better apply maintenance fees to improving Jupiter Bay common areas (grounds/landscaping
Provide simplified financial reports on
a regular (monthly) basis available to all owners;
sensitive to owner maintenance fee expenses, special assessments, and personal financial hardships;
Ensure open communications with frequent newsletters and website updates;
Hold regular open Board meetings at least monthly during the winter
Answer homeowner inquiries in a courteous and
Endeavor to seek out and address homeowner
issues and concerns;
Perform regular preventative maintenance
to extend the life of the Association's capital assets;
that our property manager and maintenance staff have the proper safety equipment, training, performance feedback and
tools to be most effective; and
homeowners to make Jupiter Bay a more enjoyable and friendlier community.
Desired Board Director Skills & Qualities
To be most effective in serving an association, the following
skills and experience are important:
- Management and leadership experience, especially in diverse settings;
- Willingness to put personal
interests aside and serve the needs of the community;
- Negotiation and conflict resolution skills;
- Financial management skills, including
accounting, budgeting and bookkeeping;
- Communication skills; and
- Willingness to research, understand and apply Florida statutes
and governing documents.
Board Director Standards
Florida Statute 617, the Not for Profit Corporation Act, defines general standards for Board Directors as follows (Section
director shall discharge his or her duties as a director, including his or her duties as a member of a committee:
the care an ordinarily prudent person in a like position would exercise under similar circumstances; and
(c) In a
manner he or she reasonably believes to be in the best interests of the corporation.
(2) In discharging
his or her duties, a director may rely on information, opinions, reports, or statements, including financial statements and
other financial data, if prepared or presented by:
(a) One or more officers or employees of the corporation
whom the director reasonably believes to be reliable and competent in the matters presented;
(b) Legal counsel,
public accountants, or other persons as to matters the director reasonably believes are within the persons’ professional
or expert competence; or
(c) A committee of the board of directors of which he or she is not a member
if the director reasonably believes the committee merits confidence.
(3) A director is not acting in good faith if he or
she has knowledge concerning the matter in question that makes reliance otherwise permitted by subsection (2) unwarranted.
(4) A director is not liable for any action taken as a director, or any failure to take any action, if he or she performed
the duties of his or her office in compliance with this section.